3 Functions, History, Examples and How It Works

3 Functions, History, Examples And How It Works

E-mail (electronic mail) or so-called electronic mail has the function of sending messages through technological intermediaries such as computers, laptops and smartphones connected to the internet network.

E-mail is used to send data, whether in the form of text, image, audio or video files.

When using email, data transmission activities such as correspondence are much easier and faster than using human (postal) services.

Some apps that provide email creation such as Yahoo mail, AOL, Yandex, zoho, iCloud, Microsoft Outlook and the popular and often used Gmail made by Google.

For more details, just read the discussion UNDERSTANDING EMAIL: Functions, History, Examples and How It Works He follows.

Understanding email

Understanding Email

E-mail is a way of sending letters in digital format over the internet.

Just using a laptop, computer or smartphone, you can send emails with data in digital format without having to be complicated.

This easy method is very different when compared to the old method where you were the old generation who used to feel the hassle of sending letters. For this reason, the use of e-mail is increasingly popular both in the world of work and in daily activities.

UNDERSTANDING THE EMAIL It is actually a method of exchanging messages between humans using electronic devices such as computers, laptops or smartphones connected to the internet network.

email function

The basic function of e-mail is to send and receive messages, where with the attachment function in the e-mail application, you can attach different types of data, such as photos, videos, among others.

But, in fact, email has other benefits besides just sending or receiving messages. Here are some of the features and benefits of email.

1. As Personal Identity

The first function of email is as a personal identity.

In the era of digital services that are growing rapidly like today, the email function is used as a way of confirming identity.

Services such as digital financial services, online book purchases, and smartphone activities often use email media to verify the identity of their users.

2. Tools for registration on various websites and social media

The second function of email is to register on various websites and social media.

Social media, online games and other digital services also often ask for an email address in the new user registration process.

Almost all social media account registrations require an email address, after registration you will usually receive an email sent from social media to confirm the accuracy of the registered email address.

3. Email as promotional media

The third function of email is for promotional media.

For business owners who have online stores, they often leverage their customers’ email addresses as a means of promoting their business.

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While email is the easiest way to promote an item or service, this method is still used.

Generally, business owners collect their customers’ email addresses through a newsletter subscription service located on their website.

By using this type of email marketing service, it is clear that promotional activities will be more optimized.

A brief history of email

History E-mail is becoming very common these days, because it would be hard to imagine if e-mail was originally just a program that could send messages to each other on the same machine.

The history of e-mail began in 1968, when the ARPANET network, a type of internet of the present era, began to grow and develop.

The ARPANET itself was originally just a communications project built for military and educational institutions.

In addition, the development of e-mail began to show progress, an engineer named Ray Tomlinson was put in charge of making a communication system that later this project was named SNDMSG.

SNDMSG is a program that can make people who have the same machine send messages to each other.

Of course, you can’t compare it to email nowadays, which is very easy to use.

The way of sending messages in this program is similar to the way of writing and sending messages by e-mail.

Once the message is recorded, it will be sent to the mailbox that is on the same machine.

The development of e-mail is more and more advanced, the figure of Ray Tomlinson continues to innovate and has managed to make SNDMSG that can send messages on the ARPANET network.

The first email sent in this world was a message that said “QWERTYUIOP”, which in 1972, Ray released a “@” icon as a separator between the email identity and the email address domain.

And over time the email history has been updated as it is now that you usually use when sending letters or messages.

How email works

Basically, sending an email is the same as sending a conventional letter, where you must have a destination address, a device like a laptop or cell phone, and also an internet network.

See how a few steps email works in a nutshell.

  1. After entering the email and sending it to the destination address, the server will identify the destination address.
  2. Once the recipient’s email address is obtained, the server will send a message to the email server. The sent message will be stored on the recipient’s email server until the user opens it.
  3. After the email user notices and opens the new message, the email application will download the message stored on the server to the computer.
  4. After the process is completed, the user can read the contents of the message that was sent earlier.

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email types

Although it seems practical, email comes in many types depending on its use. Here are the most common types of email.

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1. POP Mail

The first example of e-mail is POP Mail or Post Office Protocol, which is a special type of e-mail that can only be opened and read from the Internet service provider used.

This is the type of email service most used by companies to communicate internally with their employees.

The advantage is that this type of email service can be read offline through cell phones and computers.

2. Webmail

This second email example has the type most used by users, this email, for example Google and Yahoo email services, can only be accessed by opening the website page first.

The advantage of this type of email service is that you can send messages and read emails anywhere.

3. Forward Mail

This email type is a service for email users who frequently change email addresses.

By registering through this email service, users can receive notifications if there are new messages on their old email addresses.

This type of email service can act as an intermediary between email addresses, due to its intermediary nature, the time required to send email is longer than common email services.

Advantages of email service

Here are some of the advantages of email services that cannot be replaced by conventional email delivery services.

1. Deliver time efficiency

If using conventional services, a new letter can reach its destination in a week or even a month.

However, using email, a message can arrive in just a few minutes and seconds, depending on the quality of the internet network.

Email recipients can immediately receive and access sent messages if they are connected to the Internet.

All processes of sending messages by digital means can be done in such a short time.

2. Providing Affordable Rates

Conventional mail requires a delivery service fee as well as a postage fee, while e-mail requires no fee for its delivery service, other than the costs of the required internet network quota.

In addition, e-mail offers an advantage that cannot be replaced by conventional mail delivery services, that is, the distance from the recipient will not affect the cost of sending.

No matter the length of the recipient’s address, the costs incurred are completely non-existent.

Meanwhile, in the conventional way, the further away the recipient’s address is, the more expensive the fees charged.

3. Provide a practical way

Conventional mail delivery is a lot of work, from preparing envelopes, paper, stamps and having to go to the post office or look for a PO box.

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With the email feature, you can send letters without having to leave your house or spend money to buy stamps.

4. Provide Data Security

The conventional way of sending letters requires physical letters to make the security and confidentiality of messages vulnerable to theft, while letters in digital format are more secure and secure.

Emails have passwords that make them more secure in the face of eavesdropping threats.

With advanced technology, email can encrypt sent messages so that only sender and recipient can read the message.

5. Provide data organization

With email, data will be more organized, organized and tidy, you will be able to sort data, save or delete data that is not used.

Disadvantages of Email Service

However, email also has a downside that you may know about. Here are some of the disadvantages of this email service, namely:

1. Heavily dependent on devices such as laptops, computers or cell phones

As electronic devices like computers, laptops or smartphones become part of an important tool when you go to email, along with a stable internet service.

So without all these tools, you cannot easily and quickly send emails.

2. Very dependent on the Internet network

Not all areas have a stable internet connection and network, especially for those who live in suburban areas, you may experience a difficult signal even for accessing calls, in addition to sending email.

The e-mail exchange activity requires conditions where both the sender and the recipient are in an area that has a good internet network.

So that sending email activities can be done easily.

3. Email knowledge is still limited

Not everyone knows and understands how to use email, activities that have databases on the internet like this are very difficult to understand for the old generation or before millennials and people who live in remote areas that have not been touched by the internet network. .

Perhaps this is why the post office still exists today and the company still offers a way to send job applications through the post office.

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Understanding email is actually a method of exchanging messages between humans using electronic devices such as computers, laptops or smartphones connected to the Internet network.

Just using a laptop, computer or smartphone, you can send emails with digitally generated data without having to be complicated.

That is why it is important to know in detail UNDERSTANDING EMAIL: Functions, History, Examples and How It Works in the above discussion.

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